Here's how you can create rules in Gmail: Easy guide

Gmail app doesn't allow rule creation, so you will need to create these using desktop interface

Tech Desk - Feb 05, 2026

Google has quietly started to roll out a way for users to change their Gmail addresses ending with @gmail.com, and keep all their emails. — Reuters

If you're seeking ways to automatically organise incoming emails, label them, archive them, or send them straight to trash without lifting a finger, this guide have all the details.

In this detailed guide, Gadinsider will walk you through how to create rules in Gmail, explain what they do, and show you how to customise them to fit your daily workflow.

How to create rules in Gmail via Search Box

To start, you are required click the Show search options icon on the right side of the search bar at the top of Gmail.
After that, you can specify your criteria by using fields like From, To, Subject, or Has the words to target specific emails.
Once you are done setting the conditions, you should click Create filter to proceed.
Next, select the actions you want Gmail to take, such as archiving the email, applying a label, or deleting it.
Finally, click Create filter again to enable the rule.

How to create rules in Gmail via specific email

Initially, you need to log into Gmail on your browser and check the box next to the email you want to create a rule for.
Next, you should click More (the three vertical dots) in the toolbar at the top of the screen.
Then, select Filter messages like these from the dropdown menu.
Finally, refine the criteria in the pop-up window and click Create filter to set up the rule.

How to create rules on iPhone or Android phone

Open a web browser on your phone and go to mail.google.com.
Sign in to your Gmail account if prompted.
Open the browser menu and select Request desktop site (or Desktop site).
Click the Show search options icon (slider icon) in the search bar.
Enter your filter criteria using fields such as From, To, Subject, or Has the words to target the emails you want to manage.
Click Create filter at the bottom of the search window.
Select what Gmail should do with matching emails like Skip the Inbox, Apply the label, Mark as read, or Delete it.
Click Create filter again to save the rule and apply it to future emails.

Once set up, your inbox stays cleaner, and finding important emails becomes much easier. Stay connected with Gadinsider for real-time updates, along with step-by-step guides, which will help you to stay up-to-date.